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Letters of Request

A request usually consists of a request phrase, a reason for the request and an expression of gratitude.

Vocabulary:

Принять для публикации –

to accept for publication

Разрешение на –

permission to

Я бы хотел получить копию статьи на тему …-

I would very much appreciate having a reprint of a paper on

Представить статью к публикации –

to submit a paper to publishing

Я любезно прошу прислать статью… -

I kindly ask you to send the reprint to me

Обмен научной информацией –

exchange scientific information

В любое удобное время –

at your earliest convenience

Снабдить кого-то последними экспериментальными данными –

to supply smb with the recent experimental data on

Эта проблема находится в сфере моего исследования

This problem is within my area of research

В нашей области исследования –

in our field of work

я интересуюсь последними достижениями –


I`m keenly interested in the recent developments of…

Рад быть полезным -

I`m happy to be of assistance to you

Я очень хотел бы знать –

I`m eager to know

Желать успехов в работе

I wish you very much success in your work

Принять что-либо к сведению –

to take smth into account

Просить прощения за


I apologize for

Крайний срок –

deadline

Передайте привет вашей жене –

My best regards to your wife

В соответствии с вашей просьбой –


in compliance with your request

Если я смогу быть полезен, дайте мне знать

If I can be of any further help please do not hesitate to contact

Подтвердить получение –

to acknowledge the receipt

собрать образцы –

to collect samples

Улучшить систему классификации –

to elaborate the system of classification

Если вам нужна еще информация, я счастлив помочь –

If you require further information on…

Ваша помощь будет полезна –

your assistance would be of great value to us

Взаимная выгода –

mutual benefit

Рассматриваться для публикации –

to be considered for publication

Хотел бы заверить вас –

I wish to assure you

Заполнить бланк –

to complete the form

Обмен публикациями –

an exchange of publications

Ссылаться –

to quote

Когда книга будет напечатана, я буду рад прислать вам копию –

When the book comes off the press I will be delighted to send you a copy.

Условия финансирования –

the term of financing

В ответ на ваше письмо –

In reply to your letter

Транспортные расходы –

travel expenses

Выразить сожаление –

to express my regret

Расходы на жилье –

living expenses

Я мало чем могу помочь вам –

I can be of little help to you

Мы бы были благодарны, если бы вы смогли . –

We would appreciate it very much if you could

В моей работе эта тема не затрагивается –

My work doesn`t cover these subjects

Letter 1

Dear Professor …,

I would be pleased to accept a 200-word abstract of your article “Biological Nitrogen Fixation “ for publishing in “Chemical Abstracts.”

We look forward to receiving this abstract as soon as possible.

Yours sincerely,

Name

Editor-in Chief

Letter 2

Dear Madam,

“Physical Abstract” carried an abstract of …… . I would very much appreciate having a reprint of this paper and kindly ask you to send it to me at your earliest convenience.

With best wishes,

Name

Letter 3

Dear Professor …..,

Dr. …… has shown me your letter requesting reprints of papers on fluorochemicals. This is within my area of active research, and I am keenly interested in the developments of electrochemical fluorination. I am eager to know what research has been done in your country in recent years.

It would be a great honour for me to correspond with you and other researchers in your country and to exchange reprints.

I hope to hear from you soon.

Yours sincerely,

Name

Laboratory of Fluorination, Chief

Letter 4

Dear Dr. …..,

Please find enclosed the galley-proof of your review …. for final reading. Since we are eager to have the book published before the end of the year, we ask you to make the appropriate corrections and return the proofs without delay. The printers have set a December 10, 2004 deadline for printing the review. Please take that into account.

In compliance with your request I am sending you a copy of the Solid-State Physica, V. 3, No. 4, 2002. Please acknowledge the receipt of the journal.

Yours sincerely,

Name

Letter 5

Dear Prof. …..,

Would it be possible for you to help us collect samples of ….. . We intend to elaborate an entirely new system of classification based on the principles of ……. . Your assistance would be of great value to us.

I look forward to hearing from you soon.

Yours sincerely,

Name

Letter 6

Dear Dr. …,

Your manuscript has been received in good order and will be considered for publication in the Journal of Electroceramics.

You are kindly requested to complete the enclosed “Consent to Publish & Transfer of Copyright” form and return it to us at your earliest convenience. In the event that your manuscript is NOT accepted for publication, the signed form will be returned to you.

We will contact you again as soon as a final decision has been made by the editor, Prof. ….. .

Please remember to quote the manuscript number JECR111-98 in all future correspondence.

Thank you for your interest on our journal.

Yours sincerely,

Name

Editorial Office JECR

Here are some more phrases used to make a request:

I would greatly appreciate receiving a reprint of your paper ………

Please acknowledge the receipt of the following publication (reprint) …….

Please let me know whether I may have the text of my paper distributed among the participants.

Could you inform me about the scientific program in more detail?

I would appreciate further details of the symposium program.

I would very much appreciate information about accomodation , travel and living expenses and the terms of financing them.

We would like your permission to translate your reprint and submit it to (publish it in) the Journal of Mathematics.

I would like to ask you to ….

Could you please ….?

I would appreciate it very much if you could ….

I would be very grateful to you if you could …..

Would it be possible for you to …..?

TASKS

  1. Write a letter expressing a request for exchanging scientific information. Explain why you want to exchange information.

  2. Write a letter requesting a reprint of the paper that was published in “Chemical Abstracts”, December 19, 2005 under the title ….. .

  3. Write a letter Dr….. to supply you with the recent experimental data on …. . Explain why you need the experimental data.

Read the samples and note how to give reply a request favourably:

Letter 1

Dear Dr. ….,

I acknowledge the receipt of your letter of May 15 in which you ask me to supply you with the samples of ……….. I have already instructed some of my co-workers to collect the following samples for you:

1……………

2. ……………….

3. …………

The elaboration of a new classification on the basis of ………. is exceedingly interesting and useful, especially in our field of work. I hope to send you the samples in 5 or 6 days.

I am happy to be of assistance to you and wish you much success in your work.

Yours sincerely,

Name

Letter 2

Dear Dr. …………..,

I`m sorry I have not replied earlier to your letter and must apologize for not sending you the reprint until now. Unfortunately I`ve run out of the copies and have to order another shipment. I hope you will find the reprint helpful in your experiment. As soon as you get the final results, I would be grateful if you could send them to me as I wish to use them for plotting curves.

I am looking forward to hearing from you soon.

Yours sincerely,

Name

Letter 3

Dear Prof. ….,

I`ve received your letter of January 3, 2005 from which I learned that you are interested in my paper “A Similar Polymerase System Requiring 4-Deoxyribonucleoside Triphosphates.” It gives me great pleasure to send you the reprint, and I hope the information will be of help to you.

Thank you very much for the New Year wishes. My best regards to you and your wife.

I look forward to hearing from you soon.

Yours sincerely,

Name

Letter 4

Dear ……………,

I have recently received your reprint and want to thank you very much for your permission to translate and publish it in the Journal of Chemistry. As soon as the translation is ready, I will send it to you for consideration.

In March there will be a symposium on Photosynthesis in Vienna. Find the program enclosed in this letter. Perhaps it may be of interest to you.

Yours sincerely,

Name

Enclosure: program

Letter 5

Dear Sir,

We acknowledge the receipt of your letter of April 5 and thank you for the abstract you have sent. We would much appreciate it if you continue sending us abstracts published in the Physical Review.

Yours faithfully,

Name

Editor-in-Chief

Here are some more samples how to reply to a request favourably:

I am happy to be of help/assistance to you.

I am pleased that I can offer you this help.

If I can be of any further help please do not hesitate to contact me/to let me know at once.

If you require further information on ………., I will be happy to help you …………. .

The only help/advice that can offer/give you is ……………

I am glad that I can help you in this matter.

I hope this advice is of (great) help to you.

I wish to assure you that such an exchange of publications will be to the mutual benefit of naturel science research.

As for your request, let me assure you that when the book comes off the press, I will be delighted to send you a copy.

TASKS

  1. Write a letter in which you:

  1. Acknowledge the receipt of the letter of (date);

  2. Respond to the request in a favourable way;

  3. Offer your help if it is needed in the future.

  1. Write a letter in which you:

  1. Inform Prof. … about the receipt of a letter;

  2. Respond to the request, expressing your pleasure to be of help in ………..

Read the samples and note how to give an unfavourable reply to a request:

Letter 1

Dear Dr. ….,

In reply to your letter of May 15 I am very sorry to inform you that I can be of little help to you as there are no samples available in our laboratory at present.

We are planning an expedition for July-August and hope to collect samples both for you and for ourselves/

Again, I wish to express my regret.

Yours sincerely,

Name

Letter 2

Dear Professor……,

I have just received your letter of May 12 requesting a contribution to Physical Review. I am extremely grateful for your kind invitation. However, I am afraid I shall have to decline it, as only a small part of my work covers the subjects your journal deals with.

I express my regret once again.

Yours sincerely,

Name

Letter 3

Dear Prof…..,

In reply to your letter of January 3, I regret very much to inform you that I cannot provide you with the reprint you asked me about. I do not have any extra copies. The only suggestion I can made is that you write directly to the Journal of Biological Chemistry. Perhaps they will be able to send you a copy.

Best wishes and regards,

Yours sincerely,

Name

Letter 4

Dear Sirs,

We are very grateful to you for sending us your catalogue and price list for laboratory refrigerators.

However, we are very sorry to inform you that we have to decline your offer as we are purchaising other laboratory equipment and devices at the present time.

Yours faithfully,

Name

Chief Engineer

Here are some more samples of unfavourable responses to requests:

I very much regret/I am sorry that I am unable to help you in any way.

I regret very much that I am not in a position to ……

I regret that it has not been possible for me to help you.

Unfortunately I am unable to ………..

I very much regret that I have to decline your request to contribute to ……………..

I am very sorry that I cannot …………

I am very sorry to be unable to ………….

I regret to inform you that I am not able to …………

I must apologize to you for ………….

TASKS

  1. Write a letter in which you:

  1. acknowledge the receipt of a letter;

  2. express regret at being unable to comply with a request regarding the reprint of the paper ……. ,

  3. state the reason why you cannot comply with the request.

  1. Write a letter in which you:

  1. apologise for taking a long time to answer;

  2. express regret that you are not in the position to deliver a series of lectures on ……… as circumstances confine you to work in you laboratory;

  3. ask to convey your apologies to Dr. Jones for …….

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